AI use inventory
An AI inventory is the firm’s map of every approved, experimental, and prohibited AI use. It is the foundation for governance, vendor review, supervision, and incident response.
Related tool categories: compliance, archiving, and approved enterprise AI environments such as Smarsh, Global Relay, Red Oak, Comply, SmartRIA, RIA in a Box, Microsoft Copilot, ChatGPT Enterprise, and Claude Enterprise.
What this means in practice
- Tool/vendor name, business owner, data types, client-facing status, integrations, model-training policy.
- Risk rating, approval date, renewal review, and records-retention requirement.
What good implementation looks like
Good advisor AI implementation connects this workflow to the firm’s systems of record, makes uncertainty visible, and keeps the advisor in control of client-facing decisions.
Risks and controls
- Shadow AI is the main failure mode; employees use public tools before compliance knows.
- Inventory should be updated as integrations and use cases change.
Advisor value: AI should reduce administrative drag and surface better context, while the planner provides judgment, prioritization, and accountability.